Show Multiple Time Zones on Your Outlook Calendar

Your company is in multiple locations and multiple time zones so your calendar should be too.  Don’t worry, with Outlook its easier than it sounds.  Just follow the directions below and you can make sure that when you’re sitting in Durham, North Carolina and scheduling a meeting with your colleague in California, or Beijing for that matter, that the time is convenient for all of your invitees.

1. Open Outlook and click on Calendar to show your schedule.

2. Click on Week (this is located above the calendar and just below the tool bar).  You need to be in a weekly or daily view to see multiple time zones.  Unfortunately, multiple time zones can’t be displayed in the monthly view.

3. Right click anywhere along the left border of the calendar (where the hours of the day are displayed) and select Change Time Zone.

4.  Check the box that says Show an additional time zone.  Now you will be able to select a second time zone to be displayed on your Outlook calendar.  You can also add labels like ‘HQ’, ‘Corporate’, or a city or country name.  It’s up to you.

5. Click OK to save your settings.  Now your calendar will display both time zones when you are in either weekly or daily views, as shown below.

Congratulations, you now have an international or at least inter time zone calendar.  I hope that you find this useful as you try to schedule meetings with other locations.

How to use Undisclosed Recipients in Outlook 2007

Have you ever noticed how nice and professional it looks when an email comes into your inbox that only shows “Undisclosed Recipients” in the To field? It looks nice but no one seems to know how to send like that. Well that is about to change!

Outlook 2007

• Click New Message
• Type Undisclosed Recipients followed by a space and your email address in braces (these things < >). See below for example. It is important to include your email address in braces after undisclosed recipients so that your email provider doesn’t see this as spam.

• Next, click on the Options tab in order to utilize blind carbon copy, or more commonly referred to as Bcc. Click the Show Bcc button in order to bring that option to your message.

• Enter the email addresses that you want to send this message to in the Bcc field.
• Enter the appropriate subject in the Subject field (You’ve made your email look professional with the undisclosed recipients options, don’t frustrate the people receiving your note by not including the ever important subject).
• Enter your text and send away.

Your recipients will be impressed with the Undisclosed Recipients option and happy that their personal email addresses are not being exposed to the entire Glenwood PTA. It only takes an extra minute to use this feature and it will keep your friends and associates happy because not only will they not have to worry about getting spammed as a result of your email, they won’t have to view everyone else’s email address on the message, which can mean scrolling through all of the visible email addresses when reading email on a smart phone, such a Blackberry or iPhone.